Document archiving systems
How to store files securely, ergonomically, and space-efficiently? Traditional cabinets and shelves often become insufficient, which is why it’s worth exploring modern systems that combine mechanics, automation, and IT solutions — to reach a higher level of intelligent archiving. These systems, when properly selected, contribute not only to order but also to security, optimization of office space, and speed of access to essential materials.
Types of Archiving Solutions
Temrex offers several advanced solutions that perfectly align with a modern archiving strategy.
GIROCLASS Carousel Rack
The GIROCLASS rack is an automated solution particularly well-suited for storing and securing documents and archives that require quick and error-free access.
How does it work and what does it offer?
Carousel mechanism for easy access – shelves move automatically so the desired location appears at the access window, eliminating time-consuming searches.
Maximize storage space – the design allows recovery of up to 90% of usable space compared to traditional shelving.
High load capacity – each shelf can hold approximately 150 to 500 kg, accommodating even the heaviest binders or folders.
Enhanced safety – features such as Class 4 light barriers stop shelf movement if a person enters the safety zone.
Durable and customizable finish – powder coating ensures long-lasting corrosion resistance and allows color matching to the interior.
Why choose the GIROCLASS system?
Immediate access – automatic rotation delivers the correct batch of documents quickly, eliminating time-consuming searches through tall standard racks.
Space-saving – ideal for archives with limited floor area.
Error reduction – the system automatically selects the correct shelf, minimizing mistakes.
Enhanced security – access can be electronically restricted, preventing unauthorized viewing.
BICLASS Rotary Cabinet – a simple and functional solution for the office
BICLASS is a rotary cabinet system that optimizes workspace, enhances user comfort, and shortens document access time. It consists of two archiving blocks rotating back-to-back around a vertical axis. The movable part, integrated into a static furniture unit, allows the sides (acting as doors) or any of the cabinets to rotate a quarter turn, providing quick and convenient access to necessary documents.
Features and Functionalities:
High-capacity storage – can accommodate over 12 linear meters of documentation while occupying just one square meter.
Space-saving design – the rotary mechanism reduces wall space requirements by up to 50% compared to a traditional cabinet.
Enhanced security – optional features include mechanical locks, combination locks, and rotation locks, ensuring access only for authorized personnel.
Flexible placement – suitable for alcoves, corridors, or even as a partition to divide office spaces.
Customizable storage – allows flexible shelf arrangements, telescopic drawers, document hangers, and more.
Aesthetic and customizable finish – fronts can be color-matched and styled to complement office interiors.
Why is BICLASS effective in office archiving?
Quick access to files – ideal for employee work areas, eliminating the need to go to a separate storage room.
Optimized storage – stores a large volume of documentation while maintaining office clarity and aesthetics.
Enhanced security – access can be restricted using lock technology or locking mechanisms to protect sensitive files.
Flexible configuration – adaptable to changing archiving needs, accommodating various document formats.
How do automated systems enhance security and optimize archiving?
The above examples (GIROCLASS, BICLASS) are specific implementations of modern archiving systems that clearly demonstrate how security and efficiency levels can be elevated:
Automated Access and Control
Electronic mechanisms, combination locks, user identification systems (cards, access codes), and automatic movement locks are elements that restrict document access exclusively to authorized individuals. For example, BICLASS rotary cabinets can be equipped with additional security features that guarantee only specific individuals have access to the contents.Office and Storage Space Optimization
Thanks to vertical solutions (carousel rack) and movable modules (mobile shelving), it is possible to store a larger quantity of documents while occupying less floor space. Rotary cabinets, in turn, allow for maximum document density in small areas.Faster Access and Work Ergonomics
Automated systems retrieve the required module or shelf, significantly reducing the time to access documents. Employees do not need to walk through aisles or reach for documents at height — this reduces effort and speeds up operations.Enhanced Physical and Environmental Protection
Automated systems are often designed to better protect against external factors — dust, humidity, temperature changes, or even fire (as an additional option). Safety mechanisms (e.g., light barriers in carousel systems) prevent accidents and protect operators.
Recommendations for Implementing Archiving Systems
For a modern archiving system to operate effectively, several key aspects should be considered:
Needs and Space Analysis
Understanding how many documents need to be stored, in what format, how frequently they are used, and the layout of premises — these are fundamental for designing an optimal arrangement of racks and cabinets.Scalability and Flexibility
An archiving system should allow for easy expansion or modification of its structure as the number of files grows. It is advisable for modules to be modular and expandable.Integration with IT Systems
Automated archiving systems should cooperate with DMS, ERP, or WMS class tools — so that the current document catalog, metadata, permissions, and access history are available within a central management system.Security and Legal Compliance
For sensitive documents, access control and audit mechanisms are important, as is compliance with statutory requirements regarding document retention periods, personal data protection, etc.Ergonomics and User Experience
Systems must be intuitive, and document access as straightforward as possible. Even the most advanced system will not yield benefits if employees avoid using it due to low operational convenience.
Secure and Efficient Archiving Systems
Systems such as the GIROCLASS carousel rack and the BICLASS rotary cabinet are not just modern for the sake of modernity. They are practical tools that allow companies and institutions to store documents securely, efficiently, and ergonomically.
Optimize space – reduce aisle areas and maximize file storage capacity.
Enhance security – restrict access mechanically and electronically, with user login and authorization.
Speed up workflows – automatically retrieve the required modules or shelves.
Simplify management – integrate with IT systems, supporting event logging and audits.
